Thelan Consulting

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Administrative Assistant

Administrative Assistant

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Thelan exists to provide Project Management leadership to its clients across multiple industries worldwide. We are a professional services firm whose Project Management consultancy practice - with core competencies in Strategy, Planning, and Implementation - is at the center of our services offering. At Thelan, high performing, well-trained consultants help clients achieve their objectives by providing personalized service defined by consistent quality. The mission of our company is honored every time our people exceed the expectations of our clients.

At Thelan, we are driven by three core values:

  • People First – We believe that people are what separate good companies and great companies
  • Adding Value – We are purposeful in setting goals for ourselves and our clients, ensuring that we act in a way that prioritizes long-term sustainable relationships
  • Performance is Paramount – We exceed our clients’ expectations

The Opportunity

As an Administrative Assistant at Thelan, you are at the center of all business activities and the force that helps drive the team forward.  In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You anticipate the needs of managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You adapt quickly in a changing environment and are always current with all business operations, including client relationships, targeted engagements, industry dynamics, and corporate initiatives.  In this role, you will help manage a variety of simultaneous projects, exercising your ability to communicate effectively with all levels of the organization.

Key Responsibilities

  • Perform a variety of administrative tasks (manage calendars, book travel, greet visitors, purchase office supplies, and schedule facilities and equipment)
  • Tracking the status of action items; coordinating and maintaining an office calendar; and participating in projects that identify the efficiency and effectiveness of program operations
  • Maintain office security implementing procedures
  • Assist in onboarding and guiding new team members
  • Oversee technical communications and serve as a point of contact for the firm
  • Manage internal corporate projects through its lifecycle with minimal supervision

To Qualify for the Role, You Must Have:

  • Associate Degree
  • Strong written and oral communication skills
  • Proficiency in Microsoft Office Suite
  • Strong attention to detail and organizational skills
  • Strong verbal and written communication skills with a demonstrated ability to effectively communicate and collaborate with a diverse range of people and job functions
  • 2-3 years of related experience with administrative support at an executive level
  • Experience managing scheduling in a fast-paced environment
  • Ability to operate and troubleshoot standard office equipment

Ideally, You'll Also Have:


What We Look For:

Top performers who are:

  • Proactive - As a small but growing firm, each team member – from summer intern to CEO – has a significant impact on the company, the nature and scale of which is determined by that individual. As we are not a bureaucratic organization, self-motivation and proactivity will determine your success.  If you like to make things happen rather than respond to things that have happened, Thelan is the right place for you.
  • Team-oriented -  If you often find yourself putting “the greater good” ahead of your own self-interest, you might have a team-oriented mindset. At Thelan, you will work
  • Positive - You’ve heard the old adage: “Whether you think you can, or you think you can't--you're right.”  Critical to your success in Thelan’s internship program is your attitude and will to succeed

What Working at Thelan Offers:

Thelan is delighted to provide full benefits to include: competitive salary (W2), sponsored medical, dental and vision benefits, 401K with employer match, commuter benefits and individual, annual professional development plans. Our People Pledge is to provide all of Thelan’s employees the best compensation packages and an ability to grow and make an impact on present-day, national and global issues. This organizational support is invaluable in ensuring top performance from our team-members and we look forward to your application